As the digital age progresses, we become more and more reliant on computer systems to store important and valuable files. Whether it's your record collection saved onto your desktop in the form of MP3s, or a large corporation storing vital business information on their servers, the digital format has become the preferred method for housing files and data. The days of visiting dusty old storage rooms with creaky filing cabinets and colour coded systems is rapidly becoming a thing of the past.
Any modern business professional will understand the importance of keeping company data, financial records, and administrative materials safe. Whilst storing information on computers instead of as physical files, which are susceptible to all manner of potential dangers - fires, flooding, theft, and other such disasters - is safer method of storage, it is not without its own risks. Computer hardware is also prone to damage and failure. Computers also crash, and this can happen at the most inopportune moments - when this happens, important data can be irretrievably lost. It goes without saying that this can be very detrimental to the running of a business, and can have a damaging effect on one's credibility and future profit. With this in mind, businesses large and small understand the importance of backing up crucial data, to safeguard against such unfortunate eventualities.
Not backing up company computer systems opens the door to liabilities and huge losses in revenue and reputation. There are several solutions available to businesses for data protection. Files can be backed up physically on CDs, DVDs, tapes, flash drives or external hard drives, and stored securely at a different location. The downside to these options is that they can be very time consuming to set up, taking up to several months to arrange. It can also prove to be rather expensive and can require thousands of pounds in hardware costs.
More recently, an alternative solution has become available in the form of online backup. Utilizing "cloud computing", a company's entire database of servers and files can be backed up via the internet and stored securely. A backup client is installed on each server or computer that requires protecting. The specific data which needs backing up is then selected and the data is backed up using an encrypted connection over the Internet to storage located in our datacentres. Files are then replicated between datacentres to ensure there is no risk of data loss.
Online backup has several advantages over more traditional methods such as CDs and external hard drives. For starters, it is far more cost-effective to the customer, as no purchasing of hardware is necessary. This is especially good news for small businesses that may not be able to afford expensive backup equipment. It is also much quicker to set up, and once online backup is in place, computers and servers can be scheduled for automatic backups as frequently as required. This tool detects both new files and any changes to existing files and automatically backs up the information as you go along. And online backup often employs the highest security standards, protecting files and data with military-grade encryption before moving them offsite, and ensuring that sensitive company data remains private. Should a disaster occur at the business site, the data from the backup computers or server can be restored almost instantly and transferred to a different machine.
Weighing up all the information, it is clear to see that online backup is a superior solution to data protection compared to physical file storage. It is far more economical and efficient, and should an onsite disaster occur, it allows the business to get up and running again much more quickly. The digital solution is the way forward for secure data storage, and any business, large or small, would be well advised to switch over to the online backup revolution.
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